PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
The amount of Pell Grant that a student is eligible to receive is based on the number of credits in which they enroll and attend. If a student withdraws from or fails a course, the student and KU may be required to repay some or all of the Pell Grant received for the term. The Documentation of Attendance (DA) process is used to determine if a student attended a class. Financial Aid and Scholarships (FAS) works with faculty and IT EdTech to confirm whether or not a student began attendance to determine eligibility for Pell grant funds.
APPLIES TO:
All students who are receiving Pell Grants and who withdraw from any courses after aid has disbursed. The instructors of classes in which these students enrolled.
CAMPUS:
Edwards, Lawrence
POLICY STATEMENT:
Students are automatically notified by email at the beginning of the term that they will go through the DA process for the course(s) from which they withdraw. Class information is submitted through an automated system. If no attendance can be determined, instructors are then contacted by email and asked to document the student’s attendance or participation in any academically related activity.
Once attendance has been determined, the student will receive an email notification if repayment is required and the process for repayment.
CONTACT:
Office of Financial Aid & Scholarships 1502 Building 1502 Iowa Street Lawrence, KS 66045 financialaid@ku.edu 785-864-4700
RESPONSIBLE UNIT:
Financial Aid & Scholarships
APPROVED BY:
Associate Director, Financial Aid & Scholarships
APPROVED ON:
2001-12-14
EFFECTIVE ON:
2012-01-01
REVIEW CYCLE:
Annual (As Needed)
CHANGE HISTORY:
11/20/2025: Reviewed policy; no updates 10/06/2025: Updated formatting. 03/31/2025: Migration to TeamDynamix from Drupal. 03/09/2023: Updated contact section. 12/12/2022: Reviewed and updated. 11/11/2021: Reviewed and updated. 12/09/2020: Reviewed policy; no updates. 09/30/2019: Reviewed and updated. 08/24/2018: Updated policy.| 11/16/2017: Updated contact information and appropriate documentation. 07/01/2016: Updated to remove gendered pronouns. 10/27/2015: reviewed, no changes. 01/27/2015: Policy formatting cleanup (e.g., bolding, spacing). 11/25/2014: Policy formatting cleanup (e.g., bolding, spacing) 08/01/2014: Policy reviewed. 07/19/2013: Policy reviewed. 01/11/2013: Policy reviewed. 08/07/2012: Policy reviewed. 12/14/2011: Policy effective.
TITLE:
Documentation of Attendance Policy for Pell Grant Recipients
